Participate in Our Elections

Camera 35 St. John's is a volunteer-run photography club that holds annual elections in accordance with its Constitution. Elections are an opportunity for members to shape the direction of the club by selecting an executive team to lead events, activities, and initiatives for the coming year and must be a member in good standing.

Election Process

Each year, the election process follows these key steps:

1. Call for Nominations A call is issued to all members to nominate individuals for executive positions. Members may nominate themselves or others, with each nomination verified for eligibility as outlined in the Constitution.

2. Candidate Confirmation and Statements Nominees are contacted to confirm acceptance of their nomination. Confirmed candidates are invited to submit a short statement outlining their interest and vision for the role.

3. Publication of Candidates Once confirmed, a list of candidates and their statements is shared with the membership.

4. Voting Voting is conducted online using RCV123, a platform that supports ranked-choice voting. RCV123 allows voters to rank their preferred candidates in order, promoting fair outcomes by minimizing vote splitting and ensuring majority support. The system is anonymous, secure, and prevents duplicate submissions.

5. Announcement and Transition Voting closes before the final meeting of the club year, at which time the successful candidates are announced. The current executive concludes their term the following day, and the newly elected team assumes their roles.

Have questions? If you need help with nominations, candidate eligibility, or voting, please contact us here and someone from the executive will respond.

2025/2026 Executive Election Schedule

Members are encouraged to participate by nominating candidates, reviewing their statements, and casting a thoughtful vote. The strength and future of Camera 35 depend on active involvement from our community.

Executive Positions – Roles & Descriptions

The Executive Team of Camera 35 is made up of dedicated volunteers who work together to support the mission of the club, organize events, and foster a vibrant community of photographers. While each role has specific duties, all executive members are encouraged to take an active part in promoting the objectives of the club and lending a hand wherever needed. By taking ownership of projects, each member helps lift the club—like boats rising with the tide.

President

Provides leadership and direction for the club. Chairs meetings, calls for agenda topics, and prepares the agenda—or delegates that task to the Secretary. Represents the club in external matters and works with the executive team to ensure that activities align with the club’s goals. Helps guide planning, supports committees, and encourages broad member involvement. Facilitates understanding of topics before conducting votes and promotes consensus, where possible, in making executive decisions. In the event of a tie, the President casts the deciding vote.

Vice President

Supports the President and fills in when the President is unavailable. Often takes the lead on special projects or initiatives. Works closely with other executive members to ensure smooth operation of the club.

Secretary

Keeps accurate records of meetings and decisions. May prepares and circulates meeting agendas. Prepares and circulates meeting minutes. Manages important club documents and helps maintain organizational continuity throughout the year.

Treasurer

Manages the club’s finances, including budgeting, tracking income and expenses, and providing regular financial updates to the executive. Ensures that all financial practices follow best practices and supports the club’s long-term sustainability.

National Association Director

Serves as the liaison between Camera 35 and external photographic organizations, including the Canadian Association of Photographic Arts (CAPA). Manages competition submissions on behalf of the club, ensures compliance with all rules and requirements, and coordinates deadlines. Distributes relevant information from associations to members, announces competition results, and manages official correspondence with national organizations. Helps connect the club to broader opportunities and recognition across Canada.

Director at Large

Supports the executive by taking on flexible roles and responsibilities as needed throughout the year. May assist with events, special projects, member outreach, or other initiatives that contribute to the club’s success. Provides input on executive decisions and helps ensure a well-rounded perspective is included in planning and operations. This role is ideal for members who want to stay actively involved and contribute across multiple areas.

Submit a Nomination (2025/2026)

If you’re ready to help shape the future of Camera 35, we invite you to submit a nomination for the upcoming executive election. Whether you’d like to nominate yourself or someone else, your participation strengthens our club and supports our mission. Each role plays a part in building a vibrant, engaged photography community. Read the position descriptions above to learn more, and consider how your skills and enthusiasm can make a difference. Nominations are open until midnight on June 15, 2025. Please complete the form below to submit your nomination.

Note: To be eligible as a candidate, the nominee must be a member in good standing of Camera 35 St. John’s at the time of nomination. This means having an active membership with dues paid for the current year. Nominees should also be willing to actively participate in executive duties throughout the upcoming club year.

How to Vote

Voting will take place through RCV123, a secure and anonymous ranked-choice voting platform. On June 23rd, all members in good standing will receive an email with a special voting link and instructions. You’ll be able to rank candidates in order of preference for each position. Voting will remain open until 6:00 PM on June 25th, and results will be announced at the club meeting that evening. Detailed voting instructions will be posted here in this subsection once the ballot is live.